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# Community Maintenance
This document outlines maintenance tasks that SIG Contributor Experience should
be doing on a regular basis. Copy this list into a new Github issue, for example
"Community Maintenance Tasks for 2Q 2018". Then people can volunteer to audit
different parts of the project at once. These tasks should be done at a
_minimum of twice a year_, but ideally once a quarter.
If any of these tasks can be automated, then do so, however most of these
require a human to make a judgement decision. If you find that any one person
is in charge of a resource it is your responsibility to bring this issue to SIG
Contributor Experience so that important parts of Kubernetes infrastructure are
not assigned to one sole person.
## Slack
- [ ] Channels - Anything out of place or not following the guidelines?
- [ ] For community group channels - Check to see if there is a purpose,
pinned documents like agendas, and other best practices being used in
the channel. These are not required but are useful.
- [ ] Audit the Integrations and apps
- [ ] Audit the user tokens
- [ ] Audit the Emojis
- [ ] Generate a Slack data report to share with the community (optional)
## GitHub
- [ ] Audit Org admin permissions
- [ ] Audit Integrations
- [ ] Check Label usage (education, deprecation, etc)
- [ ] Is the PR and/or issue message still good/the best?
- [ ] Check community [PR Template]
- [ ] Check community [Issue Templates]
## Calendars
- [ ] Check that the calendar works
- Go to http://k8s.io/community and follow the flow
- [ ] Make sure all SIG, WG, and other community meetings are showing - especially
check new groups that were created in the last quarter
- [ ] Make sure that invites have more than one owner, shared with the mailing
list distro, and have an agenda attached plus zoom URL and telephone dial
information.
## SIGS
- [ ] Ensure everyone in `sigs.yaml` is subscribed to sigs-leads mailing list
- [ ] Ensure that chairs and leads are accurate in the `sigs.yaml`
## YouTube
- [ ] Check sharing on all the playlists
- Should only be shared with leads or people appointed by leads
- Either remove other people or regenerate a new collaboration URL
- [ ] Check admin permissions on the Kubernetes account
- [ ] Fix any videos accidentally tagged as unlisted
- [ ] Generate a YouTube traffic report to share with the community (optional)
## Zoom
- [ ] Ensure leads have access to their upgraded Zoom account
- [ ] If appropriate change the password if a SIG has changed leadership
- Contact CNCF to adjust upgraded licenses if necessary
## Community Meeting
- [ ] Generate an archive of the [community meeting notes] for the quarter if necessary
- [ ] Ensure the retrospective section has links to the retrospective for the releases
- [ ] Ensure the demo section is filled out and demos are assigned dates
- [ ] Ensure the [agenda template and hosting guide] are up to date
- [ ] Ensure the [SIG Schedule] have SIGs assigned for the next few months
- [ ] Ensure the assigned SIGs in this sheet match the actual SIGs in sigs.yaml.
Double check that a SIG hasn't missed an update this past cycle and if
they have schedule them for an upcoming meeting
### Devstats
- [ ] Ensure [new repos] have been added to the correct repo group.
### Properties Managed by the CNCF
The CNCF provides support to Kubernetes for the following properties, you do not
need to check them, however members of SIG Contributor Experience should have a
working relationship with the administrators of the following properties:
- Twitter
- Blog
- GCP Organization
- Devstats
### Unknown State
Properties we should learn how to maintain, or at least document:
- Kubernetes.io DNS
- Kubernetes.io URL redirector
[PR Template]: /.github/PULL_REQUEST_TEMPLATE.md
[Issue Templates]: /.github/ISSUE_TEMPLATE
[community meeting notes]: https://docs.google.com/document/d/1VQDIAB0OqiSjIHI8AWMvSdceWhnz56jNpZrLs6o7NJY/edit#heading=h.2gp5yf2snwg5
[agenda template and hosting guide]: https://docs.google.com/document/d/1g7fR5cvCGFq15SJ4iQMclbj0QIeREKu_QP8ftnSaJ4o/edit
[SIG Schedule]: https://docs.google.com/spreadsheets/d/1adztrJ05mQ_cjatYSnvyiy85KjuI6-GuXsRsP-T2R3k/edit#gid=1543199895
[new repos]: https://k8s.devstats.cncf.io/d/68/repository-groups?orgId=1
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