# Community Maintenance 

This document outlines maintenance tasks that SIG Contributor Experience should
be doing on a regular basis. Copy this list into a new Github issue, for example
"Community Maintenance Tasks for 2Q 2018".  Then people can volunteer to audit
different parts of the project at once.  These tasks should be done at a
_minimum of twice a year_, but ideally once a quarter.

If any of these tasks can be automated, then do so, however most of these
require a human to make a judgement decision.  If you find that any one person
is in charge of a resource it is your responsibility to bring this issue to SIG
Contributor Experience so that important parts of Kubernetes infrastructure are
not assigned to one sole person. 

## Slack

- [ ] Channels - Anything out of place or not following the guidelines? 
  - [ ] For community group channels - Check to see if there is a purpose,
        pinned documents like agendas, and other best practices being used in
        the channel. These are not required but are useful.
- [ ] Audit the Integrations and apps
- [ ] Audit the user tokens
- [ ] Audit the Emojis
- [ ] Generate a Slack data report to share with the community (optional)

## GitHub

- [ ] Audit Org admin permissions
- [ ] Audit Integrations
- [ ] Check Label usage (education, deprecation, etc)
- [ ] Is the PR and/or issue message still good/the best?
- [ ] Check community [PR Template]
- [ ] Check community [Issue Templates]

## Calendars

- [ ] Check that the calendar works
  - Go to http://k8s.io/community and follow the flow
- [ ] Make sure all SIG, WG, and other community meetings are showing - especially
      check new groups that were created in the last quarter
- [ ] Make sure that invites have more than one owner, shared with the mailing
      list distro, and have an agenda attached plus zoom URL and telephone dial
      information.

## SIGS

- [ ] Ensure everyone in `sigs.yaml` is subscribed to sigs-leads mailing list
- [ ] Ensure that chairs and leads are accurate in the `sigs.yaml`

## YouTube

- [ ] Check sharing on all the playlists
  - Should only be shared with leads or people appointed by leads
  - Either remove other people or regenerate a new collaboration URL
- [ ] Check admin permissions on the Kubernetes account
- [ ] Fix any videos accidentally tagged as unlisted 
- [ ] Generate a YouTube traffic report to share with the community (optional)

## Zoom

- [ ] Ensure leads have access to their upgraded Zoom account
- [ ] If appropriate change the password if a SIG has changed leadership 
  - Contact CNCF to adjust upgraded licenses if necessary

## Community Meeting

- [ ] Generate an archive of the [community meeting notes] for the quarter if necessary
  - [ ] Ensure the retrospective section has links to the retrospective for the releases
  - [ ] Ensure the demo section is filled out and demos are assigned dates
  - [ ] Ensure the [agenda template and hosting guide] are up to date 
- [ ] Ensure the [SIG Schedule] have SIGs assigned for the next few months
  - [ ] Ensure the assigned SIGs in this sheet match the actual SIGs in sigs.yaml.
        Double check that a SIG hasn't missed an update this past cycle and if
        they have schedule them for an upcoming meeting

### Devstats

 - [ ] Ensure [new repos] have been added to the correct repo group.

### Properties Managed by the CNCF

The CNCF provides support to Kubernetes for the following properties, you do not
need to check them, however members of SIG Contributor Experience should have a
working relationship with the administrators of the following properties:

- Twitter
- Blog
- GCP Organization
- Devstats

### Unknown State

Properties we should learn how to maintain, or at least document:

- Kubernetes.io DNS
- Kubernetes.io URL redirector

[PR Template]:  /.github/PULL_REQUEST_TEMPLATE.md
[Issue Templates]: /.github/ISSUE_TEMPLATE
[community meeting notes]: https://docs.google.com/document/d/1VQDIAB0OqiSjIHI8AWMvSdceWhnz56jNpZrLs6o7NJY/edit#heading=h.2gp5yf2snwg5
[agenda template and hosting guide]: https://docs.google.com/document/d/1g7fR5cvCGFq15SJ4iQMclbj0QIeREKu_QP8ftnSaJ4o/edit
[SIG Schedule]: https://docs.google.com/spreadsheets/d/1adztrJ05mQ_cjatYSnvyiy85KjuI6-GuXsRsP-T2R3k/edit#gid=1543199895
[new repos]: https://k8s.devstats.cncf.io/d/68/repository-groups?orgId=1