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| -rw-r--r-- | communication/mailing-list-guidelines.md | 68 |
1 files changed, 23 insertions, 45 deletions
diff --git a/communication/mailing-list-guidelines.md b/communication/mailing-list-guidelines.md index 287274be..51f692a5 100644 --- a/communication/mailing-list-guidelines.md +++ b/communication/mailing-list-guidelines.md @@ -46,15 +46,6 @@ Moderation of the SIG/WG lists is up to that individual SIG/WG. The admins are there to help facilitate leadership changes, or various other administrative functions. -The group management settings for Google Groups have been changed in order -to make groups simpler to manage. This has caused some breaks in certain groups -visibility settings related to SIG and WG Google Groups. -The instructions on how to fix from Google Groups for owners of the list: -Near the top right, click **Manage group**. -- **Information** -> **Directory** -> **Edit the setting to set the desired -visibility for your group.** -> **Save**. -- This [link] have all the details related to these changes. - Users who are violating the [Code of Conduct] or other negative activities (like spamming) should be moderated. - [Lock the thread immediately] so that people cannot reply to the thread. @@ -98,21 +89,23 @@ Create a Google Group at https://groups.google.com/forum/#!creategroup, following the below procedure: - Each SIG must have two discussion groups with the following settings. - `kubernetes-sig-<foo>` (the discussion group): - - Anyone can view content. - - Anyone can join. - - Moderate messages from non-members of the group. - - Only members can view the list of members. + - Group type: Email list + - Group visibility: Anyone on the web + - View topics: Anyone on the web + - Post: Owners of the group, Managers of the group, All members of the group. Ensure that "Anyone on the web" is NOT selected here. + - Join the group: Anyone can ask - `kubernetes-sig-<foo>-leads` (list for the leads, to be used with Zoom and Calendars) - - Only members can view group content. - - Anyone can apply to join. - - Moderate messages from non-members of the group. - - Only members can view the list of members. + - Group type: Email list + - Group visibility: All members of the group + - View topics: All members of the group + - Post: Owners of the group, Managers of the group, All members of the group. Ensure that "Anyone on the web" is NOT selected here. + - Join the group: Only invited users + - Groups should be created as e-mail lists with at least three owners and must include the [Mailing list owners](#mailing-list-owners). - To add the owners, visit the **Group Settings** (drop-down menu on the right - side), select **Direct Add Members** on the left side and add them via their - email address (with a suitable welcome message). + side), select **Members**, then **Direct Add Members** on the left side and add them via their email address (with a suitable welcome message). Do NOT forget to invite contributors@kubernetes.io in addition to your leads. - In **Members/All Members** select the [Mailing list owners] and assign them to the **owner role**. - Set the following permissions to **Public**: @@ -132,6 +125,12 @@ Familiarize yourself with the [moderation guidelines] for the project and create a [moderation queue]. Chairs should be cognizant that a new group will require an initial time investment moderation-wise as the group establishes itself. +### Visibility + +If you need to ensure that an existing group is visible to the internet. + +Near the top right, click **Manage group**. +- **Information** -> **Group Visibility** -> **Edit the setting to set the desired visibility for your group.** -> **Save**. ### Create moderation queue @@ -140,31 +139,13 @@ queue before being posted to the Mailing List. - From the Google Groups management page goto **Settings** -> **Moderation**. - Configure the following settings: - - **Post:** - - Owners of the Group - - Manager of the Group - - All Members of the Group - - **Post as the Group:** - - Owners of the Group - - Managers of the Group - - **Approve Members:** - - Managers of the Group - - **Lock Topics:** - - Owners of the Group - - Managers of the Group - - **Modify Members:** (should be Greyed out) - - Owners of the Group - - Managers of the Group - - **New Member Restrictions:** - - New member posts are moderated - - **Reject author notification:** - - Notify authors when moderators reject their posts -> **checked** - - Message: + - Leave "Moderate all messages to the group" off + - New member restrictions: New member posts are moderated + - Rejected author notification: Checked, use this text: ``` Since you're a new subscriber you're in a moderation queue, sorry for the inconvenience, a moderator will check your message shortly. ``` - - **Spam messages:** - - Send them to moderation queue and send notification to moderators. + - Spam messages: Send them to moderation queue and send notification to moderators. ### Archive a mailing list @@ -193,8 +174,6 @@ To archive a mailing list, use the below procedure. - **Join the group:** - Only invited users - - [mailing list owners]: #mailing-list-owners [moderation queue]: #create-moderation-queue [sig-list]: /sig-list.md @@ -205,5 +184,4 @@ To archive a mailing list, use the below procedure. [lock the thread immediately]: https://support.google.com/groups/answer/2466386?hl=en# [delete the post]: https://support.google.com/groups/answer/1046523?hl=en [these instructions]: https://support.google.com/groups/answer/2646833?hl=en&ref_topic=2458761# -[groups help]: https://support.google.com/groups/answer/2466386?hl=en&ref_topic=2458761 -[link]: https://support.google.com/a/answer/9191148?hl=en +[groups help]: https://support.google.com/groups/answer/2466386?hl=en&ref_topic=2458761
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