Merge pull request #4099 from castrojo/civs-updates

Civs updates

1 files changed, 13 insertions, 6 deletions

diff --git a/events/elections/README.md b/events/elections/README.md
index ddd276ad..dbae60af 100644
--- a/events/elections/README.md
+++ b/events/elections/README.md
@@ -38,6 +38,7 @@ eligibility for voting, eligibility for candidacy, maximal representation, etc.
      - Officers will update this list as voters submit the voting exemption form.
    - Announce to the candidates to submit PRs with their platform statement (if they desire), 300 word limit. Each platform document lives in the elections/$YEAR directory, with the voter’s guide (README.md) acting as the index.
    - Ensure officers are members of election@kubernetes.io Google Group and that prior officers are removed. 
+   - Start a shared postmortem document to log the lessons learned so this process can be improved. 
 
 2. Announce voting schedule to community
 
@@ -49,23 +50,29 @@ eligibility for voting, eligibility for candidacy, maximal representation, etc.
 - Use [CIVS](http://civs.cs.cornell.edu/civs_create.html) to create the election, which CIVS calls a poll. Once you send out the ballots you cannot UNSEND the emails, ensure everything in the form is correct!
 - Name of the poll - “Kubernetes Steering Committee Election for $YEAR”
 - Name of supervisor - “Kubernetes Election Officers”
-- Email - community@kubernetes.io : Googlegroups doesn’t work here. This mail should resolve to members of the steering committee AND the election officers.
+- Email - election@kubernetes.io : Googlegroups doesn’t work here. This mail should resolve to the election officers.
 - Date and Time: Write in the date and time the election will stop. This field is not programmatic, the election is stopped by hand, so you can write this in plain text.
-- Description: This election is to nominate the steering committee for the Kubernetes project. Select the three(3) candidates, by order of preference. Please see the voter's guide for more information.  PLEASE NOTE: "No opinion" is also a voting option if you do not feel comfortable ranking every single candidate.
+- Description: Use the following text, modify it for either 3 or 4 positions, depending on the amount of open seats: This election is to nominate the steering committee for the Kubernetes project. Order the candidates by preference, the top $NUMBER candidates will be selected. Please see the voter's guide for more information.  PLEASE NOTE: "No opinion" is also a voting option if you do not feel comfortable ranking every single candidate.
 - Add the candidate list to the form
 - How many choices will win: This number needs to be set to the amount of open seats of a given election
 - More options, check the boxes for:
   - Do not release results to all voters.
   - Enable detailed ballot reporting.
   - Allow voters to select “no opinion” for some choices.
-- Click create poll, this will send community@kubernetes.io an email with instructions.
+- Click create poll, this will send election@kubernetes.io an email with instructions.
 - It will send you a link to “Poll Control”, bookmark this generated page as this is where you will add voters and also resend ballots to people if their ballot gets lost or filtered.
 - This page is where the “Start Poll” and “Stop Poll” buttons are, start the poll.
-- Paste in the registered voters and click add voters.
-  - It will mail the ballots to the participants.
-  - It does duplicate detection so multiple entries are fine.
+- WARNING: This is the point of no return: 
+  - Paste in the registered voters and click add voters.
+    - It will mail the ballots to the participants.
+    - It does duplicate detection so multiple entries are fine.
+    - This might take a while and the web page will not update, this has taken up to 10m in the past as it's sending each ballot. Don't panic or refresh the page. 
 - Leave the poll open for the duration of voting.
   - Remember to send a 24 hour reminder before closing the poll.
+  - Click "Stop poll" at the end of the election, wait a minute then refresh the page for results. 
+  - Select "Condorcet IRV" on the right hand side of the page to select the results method.
+  - Mail results of the election to the steering committee private list and await instructions. 
+- Push election results into the community repo under events/elections _after_ the Steering Commmittee has announced the results. 
 
 ## Roles and Responsibilities: